Meeting Minutes

Meeting Minutes and Record-Keeping

Meeting minutes are a written record of everything that happened during a meeting. Minutes allow a person to look back at a meeting and know topics were discussed and what actions were taken. The Texas Business Organizations Code (TBOC), in Section 3.151, requires all filing entities, except limited liability companies and limited partnerships, to keep minutes of certain meetings of the entity’s governing authority. Having an accurate record of meetings can save a company time and money. Accurate meeting minutes help provide clarity when two parties in a company have a different recollection of what took place at a meeting, possibly preventing that difference from escalating further.

Having an accurate record of meetings can save a company time and money…..

Who has a right to see the minutes of a meeting?

The TBOC provides some basic guidance regarding who is allowed to have access to a company’s meeting minutes.

Corporations: Section 21.218 of the TBOC provides for who has a right to examine the meeting minutes of a corporation.
Limited Liability Companies: If minutes are required to be kept, Section 101.502 of the TBOC provides for who has a right to examine the meeting minutes of a limited liability company.
Limited Partnerships: If minutes are required to be kept, Section 153.552 of the TBOC provides for who has a right to examine meeting minutes of a limited partnership.

If you believe you have a right to inspect the minutes of a company’s meeting, it is important to speak with an experienced business attorney to determine what your rights are. The attorneys at West & West, Greer & Estorga handle small business matters throughout Texas, the Texas Hill Country, San Antonio/Bexar County, Seguin/Guadalupe County, Kerrville/Kerr County, Bandera/Bandera County, New Braunfels/Comal County, and Boerne/Kendall County.

If you are thinking about starting a new business or need a lawyer to help with your existing business contact us today.